DEFINITIONS In these conditions the following terms will have the meaning shown: The 'Organiser' is Richmond Event Management. 'Exhibitors' are any person(s) or Organisation(s) submitting a form to the Organiser, whether or not the application is accepted. The 'Event' is Crick Boat Show. The 'Form' is the Application Form. The 'Space Charge' is the amount due for the space allotted at the rate shown on the form. The 'Space' is the area allotted to the Exhibitor by the Organiser for the purposes of his exhibit. It also includes water space. The 'Exhibit' refers to the exhibition or stand placed on the Space by the Exhibitor, and includes displays, boats, structures, (permitted) vehicles, goods for sale or any other items belonging to, or under the control of, the Exhibitor. The 'Site' refers to the whole area (including water space) under the supervision of the Organiser for the event.
APPLICATIONS All applications must be made on the Form which is obtainable from the Organiser. The supply of the Form does not constitute an offer of Space. The Form must be completed with all relevant details by the Exhibitor (or their agent) and sent to the address shown, with payment for the Space requested. No Space can be reserved unless a Form and payment have been received. The submission of the Form constitutes acceptance of these conditions. It is highly recommended that a copy of the completed Form be made and retained by the Exhibitor.
PAYMENTS All cheques should be made payable to Crick Boat Show. The Organiser has the right of lien on any goods on the site.
ALLOCATION OF SPACE Space is allocated at the sole discretion of the Organiser, who reserves the right to make alterations in the location at any time prior or during the Event. The Exhibitor may make written requests about the location of the Space or the identity of neighbouring exhibitors, but the Organiser cannot guarantee to comply with these, and the application cannot be conditional on these. The Organiser has the right to refuse to let Space without giving a reason, in this case any money paid will be refunded.
ACCESS TO THE SPACE The Organiser will give the Exhibitor access to the Space for a reasonable period before and after the Event (the period being determined by the Organiser) to erect or remove their Exhibit. If the Exhibit is not set up thirty minutes before the public is admitted, the Organiser may remove it at the Exhibitor's cost. Except for vehicles designated as part of the Exhibit (and previously agreed in writing with the Organiser) all vehicles will be required to leave the Site (or be placed in an area designated by the Organiser). Any offending vehicle may be removed by the Organiser at the Exhibitor's risk and cost. No vehicle movement will be permitted from forty-five minutes before the Site opens to the public until thirty minutes after it closes, except in such limited areas as may be designated by the Organiser.
USE OF SPACE The sharing of space, except with specific written permission from the Organiser is not permitted. The content of the Exhibit must be as stated on the Form. The Exhibit must be on view to the public, and in the charge of a responsible person while the Event is open to the public. The Exhibit must be uncovered during these hours, and if the Exhibitor neglects to do so, it may be uncovered at their risk. Exhibitors will comply with the requirements of the Fire Brigade, Environmental Health officer and any other competent local or other authority, as well as any statutes, regulations or by-laws relating to the site or its use. Exhibitors will be responsible for the conduct of their staff and their contractors.
PROHIBITIONS No party political propaganda, illegal or immoral matter may be displayed or disseminated from the Space or on the Site. The Organiser reserves the right to object to or remove such matter and/or require the Exhibitor to leave the site. No refund will be made in such cases. No raffles, lotteries or games of chance will be permitted unless specifically authorised in writing by the Organiser. Any authorisation will restrict the activity to the Exhibitor's own Space. No generators will be permitted (except with specific written agreement by the Organiser). No heating or cooking appliance may be used within the space without the written agreement of the Organiser and the agreement of the fire authority, and the provision of any protection they should deem necessary.
No loudspeaker, apparatus, other equipment or activity liable to cause a nuisance or annoyance to other exhibitors or the public will be permitted. No excavations or fixing of articles or structures to any structure in the Space or on the Site by the Exhibitor is permitted without specific agreement in writing from the Organiser. Any such permitted excavations or fixings must be made good to the satisfaction of the Organiser or owners of the property concerned. No posters, banners, displays or advertising matter shall be put up anywhere other than within the Space without the specific written permission of the Organiser.
FLOATING EXHIBITS All craft and other floating Exhibits shall be registered and/or licensed with the appropriate navigation authority and comply with all relevant regulations before being brought to the Site. Any activities carried out upon the craft shall be authorised by any licence required by any competent authority. The mooring or disposition of such craft shall be authorised by the Organiser. All craft exhibited must be safe and fully equipped with anchor, ropes, fenders etc., engines must be connected and in full working order.
SAFETY All walkways must be kept clear of all obstructions, i.e flag poles, signs, gangplanks, ropes etc.
ELECTRICAL SUPPLY Exhibitors requiring electricity shall supply full details of their requirements, and will ensure that all electrical apparatus complies with relevant safety standards. The Organiser reserves the right to check the Exhibitor's equipment and to prohibit its use if thought to be unsafe. Electricity will be for a 16amp socket. Attempts will be made to comply to last minute requests although these cannot be guaranteed and priority will be given to previously booked requirements. Additional requirements will not be supplied unless pre-paid. No exhibitor may use a generator on the Site without specific written permission from the Organiser.
INSURANCE The Exhibitor will be responsible for insuring his own property, and take sensible precautions to guard against its loss or damage. The Exhibitor will also be responsible for the safety of his staff, contractors or visitors to the Space and for his and their property. The Exhibitor shall not do or permit any act that may jeopardise the insurance of the Event. The Organiser shall at no time be held responsible for the loss, damage or destruction to any exhibit or property of the Exhibitor or his staff, contractors or visitors, however caused. The transportation, lifting and/or installation of the Exhibitor's property shall be at his risk and the Organiser will not accept liability for any loss or damage of such property whether or not they are in receipt of payment for any such service.
CANCELLATION, POSTPONEMENT OR ABANDONMENT In the case that the event, or any part of it, is postponed or abandoned by the Organiser or, in the case of cancellation, failure or curtailment of any licence, supply, agreement, services or facilities afforded to the Organiser whether due to strikes, lock-outs or other circumstances beyond their control, they shall be under no liability sustained or incurred by the Exhibitor and the Organiser shall be entitled to retain the whole or such part of all the sums paid to them, as they at their absolute discretion deem necessary to cover expenses incurred in connection with the Event.
WITHDRAWAL BY THE EXHIBITOR Exhibitors withdrawing from 1st April will be liable for the full space charges. The Organiser will endeavour to re-let the Space and, if successful, will consider a refund of a proportion of the space charges.
DATA PROTECTION ACT Information given on the Form and in any other communication, may in whole or part, be recorded on a computer or computers, registered under the Data Protection Act 1984. In accordance with the Act, any data recorded under your name may be inspected on application to the Organiser.
